Mace Group

A PA/Secretary required for one of our senior directors.

The Role:

We are currently looking for an experienced PA Secretary to work for one of our Directors who is primarily based in our London offices.  Experience of working at a senior level is essential with experience in the contruction industry desirable.  Knowledge of Indesign is also required as a fundemental part of this role is to assist with producing bid and proposal documents to a very high standard.

The Requirements:

You will need to have senior PA level experience preferably gained within the construction industry. You will be highly organised, proactive and unflappable. A brief overview of the requirements includes:

• manage and track emails and hard copy post responding where necessary
• diary management - arrange/book meetings, hotels and travel
• liase with clients and Mace personnel in relation to correspondence, issues and queries
• process expenses
• general filing, typing letters/documents/minutes/presentations
• collate PSR’s and update operational management report for monthly board report
• adhoc diary management for other directors
• create powerpoint/ indesign presentations
• adhoc event organisation
• update the pipeline report and resourcing forecasts fortnightly
• update any project contract reviews/start up details on BMS
• provide weekly itinerary

 Bid Coordination 

• keep track of PPQs and tenders coming in and out, tracking them through a management system
• compile PQQ/tender submissions for the Hertford multi-disciplinary office, keeping to tight submission deadlines
• work on redesigning templates in line with our new ‘design’ approach e.g. bid submissions
• compile and continually update project profiles/CVs, and maintain document library
• coordinate site photography and maintain image library for use on website and in bid submissions. 

Adhoc duties

• web based research
• meet and greet key guests/visitors

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Mace Group is an equal opportunities employer.